E-Statements for Home Banking Tutorial

Object: Create a text file that contains E-Statement information for all members who have elected to receive an E-Statement from CMS.

Maintain Member Master for members who have elected to get an E-Statement

Follow the directions below.

1. From the Master Menu, select 4 - Maintenance Routine Menu and 1 - Main Master File Maintenance.
   
   
2. Key in Member's Control and Account Number. Press Enter.
   
   
   
   
3. Click Display All Accounts.
   
   
4. Double click on Member Master Account.
   
   
   
   Note: You can bring up the member in the Over-the-Counter program, using the MBMT tran code.
   
   
   
   
5. To enable E-Statements, click the Create E-Statement check box. A check mark will appear.
   
   
   
   
6. Click Save Changes.
   
   
   
   
7. Click Exit twice to exit the Main Member Maintenance program.

You can repeat the above steps for each member you need to maintenance.

Print Member Statements

Follow the directions below.

Note: You must run the statement program twice. Once to create the .txt file for E-Statements and a second time to print the statements.

1. From the Master Menu, select 3 - Reports Menu, 3 - Period End Reports Menu and 1 - Member Statement Preparation.
   
   
2. Verify the Dates and Options on the Report Options tab.
   
   
   
   
3. Click the Additional Report Options tab.
   
   
   
   
4. In the Statement Format frame, click Create Text File. A check mark will appear.
   
   
   
   
5. In the E-Statement Code frame, select the Process Members Coded to Create an E-Statement (2nd option button).
   
   
   
   
6. On the status bar, make sure Spool-Yes is selected.
   
   
   
   
7. Click Reports and select Spool Member Statements.
   
   
   
   
8. Click Yes on the Member Statements message box if you want to view the spooled report.
   
   
   
   

Copy Text File

The system has now created a text file in your dat directory. Example: StatMMYY.txt

CSS has provided a Copy Text File option to the Member Statement Preparation program. This gives you the ability to copy the text file to another location or copy and zip the text file. Follow the directions below for copying your text file.

1. Click Copy Routines and select the Copy/Zip Text File menu.
   
   
   
   The Copy Text File form will come up.
   
   
   
   
2. Select Copy Text File to Directory or Copy and PKZip Text File to Directory.
   
   
3. Click the Browse button (...) to select where you want the file to be copied to.
   
   The Set Drive/Path form will come up.
   
   
   
   
4. Select the drive and directory you want the files to be copied to and click OK.
   
   Note: Files cannot be copied to the original dat directory.
   
   
5. Click the Copy button.
   
   
6. On the prompt to continue, click Yes.
   
   
   
   
7. Click Exit to leave the Member Statement Preparation program.

The E-Statement file is now available to be uploaded to CMS.

If you saved the E-Statements to your hard drive, (as in the example above) it would be a good idea to delete the E-Statement file once CMS has received it to free up space on your hard drive.

Delete the StatMMYY.txt File(s) from Dat Directory

Note: The StatMMYY.txt file can be very large and will increase the amount of time it will take for your daily backups if you leave this in the dat directory.

Follow these directions to delete the file.

1. From Member Statement Preparation screen, select Copy Routines and Delete Text File.
   
   
   
   The Delete Text Files screen will appear.
   
   
   
   
2. Click the Tag All button.
   
   
3. Click the Delete Files button.
   
   
4. When prompted, click Yes when you are asked if you want to delete the files.
   
   
   
   
5. Click Exit to exit the program.

You have completed this tutorial.